Shooters Waterfront

Position Summary:

• Effective management of the CEO's schedule, priorities, and commitments. Accurate and timely completion of assignments, projects, and follow-up items.
• Proactive support and management of business and personal responsibilities.
• Anticipation of needs and maintenance of operational efficiency.
• Expert relationship management of trusted stakeholders while maintaining confidentiality and professionalism.

POSITION RESPONSIBILITIES:

1. Corporate and Operational Support (80%)

• Manage the executive's calendar, appointments, meetings, and daily schedules.
• Coordinate meetings, prepare agendas, document action items, and track follow-ups.
• Screen and prioritize incoming calls, emails, correspondence, and requests.
• Draft, proofread, and prepare professional emails, reports, presentations, and documents.
• Maintain organized electronic files, records, and confidential documents.
• Monitor deadlines and proactively communicate upcoming commitments.
• Track projects, assignments, deliverables, and outstanding action items.
• Conduct research and prepare summaries to support executive decision-making.
• Coordinate communication between leadership, employees, clients, vendors, and external partners.
• Assist with expense tracking, invoice processing, receipts, and travel reimbursements.
• Support special projects and other business initiatives as assigned.
• Serve as a professional point of contact for internal and external stakeholders.
• Maintain positive working relationships with clients, partners, vendors, and colleagues.
• Communicate clearly, diplomatically, and professionally on the CEO's behalf.
• Follow up on outstanding requests and ensure commitments are completed on time.
• Maintain strict confidentiality regarding business, financial, personal, and sensitive information.
• Exercise discretion when managing private communications and executive affairs.
• Identify potential scheduling conflicts, operational issues, and competing priorities before they become problems.
• Represent the executive with integrity, reliability, and professionalism.

2. Personal and Lifestyle Support (20%)

• Coordinate personal appointments, family schedules, and household-related matters as requested.
• Arrange travel itineraries, transportation, hotel accommodations, and dining reservations.
• Manage personal errands, special requests, and event planning.
• Assist with coordinating vendors, service providers, and household logistics.
• Handle personal and professional matters with discretion and sound judgment

KEY QUALIFICATIONS:

Requirements and Competencies

• Proven experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar support role.
• Exceptional organizational, time management, and prioritization skills, with the ability to manage multiple deadlines and competing priorities.
• Strong communication, interpersonal, and relationship-building skills, supported by professionalism, emotional intelligence, and sound judgment.
• Demonstrated initiative, resourcefulness, and problem-solving ability, with a proactive approach to anticipating needs and resolving issues independently.
• High level of discretion, integrity, and accountability when handling confidential and sensitive information.
• Proficiency with Microsoft Office, Google Workspace, calendar management systems, and virtual meeting platforms.
• Adaptability and flexibility to respond effectively to changing priorities and time-sensitive requests while maintaining a service-oriented mindset.